Insert takeoff work into a quote

Turns reviewed takeoff ledger rows into quote lines without retyping the measured quantities.

Use the transfer to turn reviewed measurements into priced scope without retyping each approved quantity into a quote.

Before you start

Availability: Business plan and above. Enabled business features, role permissions, connected providers and supported devices may add requirements.

Documented roles: Owner, Office. A role name alone does not override the permissions set by your business.

Where to find it: Takeoffs > Insert to quote.

Check scale, units, measurement names and the intended material or assembly. Review all unpriced items before deciding what belongs in the customer quote.

Using this guide in United Kingdom

  • Set your business country in Business settings before entering customer addresses or preparing documents. The country selected on the public website does not change an existing business.
  • Check the business currency (GBP), time zone and document tax settings. Only enable tax collection if your business is registered and the settings match your requirements. Your customer invoice tax settings are separate from tax on your AllQuote subscription.
  • Screenshots use demonstration records. Their sample currency, addresses and tax amounts do not override your business settings.
  • Check the drawing units, calibrate against a known dimension and confirm the ledger unit before applying a material rate. An address or website country does not convert a drawing, assembly quantity or supplier rate. For volume, use consistent area and depth units before checking the cubic quantity.
The measured floor-finish assembly expands into labour, tile and adhesive rows in a draft quote. Unpriced garage and courtyard work still needs review.
The measured floor-finish assembly expands into labour, tile and adhesive rows in a draft quote. Unpriced garage and courtyard work still needs review. Select the image to view it at full size.

Step by step

  1. Finish the measurements and map each ledger row to the right price book item or assembly.
  2. For a takeoff opened from a quote, use Edit > Insert to quote and review the rows that are ready to add.
  3. For a standalone takeoff, use Create quote after the ledger descriptions, units, quantities and mappings are ready.
  4. Check the inserted quote lines for cost, sell price, margin, tax and customer wording before finalising.
  5. Right-click a ledger row for available actions such as Zoom to placements, Rename or Change material / linked item. On touch, long-press the row.

Worked example

The floor-finish example links a tiling assembly containing tiles, adhesive and labour. After saving the takeoff, create the quote and expand the assembly rows to inspect the component quantities and prices.

This is an illustrative scenario. Use your own approved scope, quantities, rates and business rules.

Check the result

Compare the inserted quantities with the takeoff ledger. Check component units, rates, allowances, tax and customer-facing descriptions before finalising the estimate.

Limits and troubleshooting

A measured garage or courtyard with no price is not automatically a priced line. Linking an assembly does not validate its commercial assumptions; current supplier costs and labour allowances still need review.

Open the complete takeoff walkthrough with volume, formula, assembly and overlay examples

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