Natural-language availability

Lets an owner preview and confirm plain-English crew availability into the scheduling roster, instead of building each entry by hand.

Use plain-English availability entry to prepare roster changes through a preview and explicit confirmation.

Before you start

Availability: Team plan and above. Enabled business features, role permissions, connected providers and supported devices may add requirements.

Documented roles: Owner. A role name alone does not override the permissions set by your business.

Where to find it: Work > Availability > Plain English.

Identify the intended crew member and dates, using wording that leaves the period and availability clear.

Using this guide in United States

  • Set your business country in Business settings before entering customer addresses or preparing documents. The country selected on the public website does not change an existing business.
  • Check the business currency (USD), time zone and document tax settings. Only enable tax collection if your business is registered and the settings match your requirements. Your customer invoice tax settings are separate from tax on your AllQuote subscription.
  • Screenshots use demonstration records. Their sample currency, addresses and tax amounts do not override your business settings.
Plain-English hours produce a preview of Monday to Friday, 07:00–15:30, excluding public holidays. Inspect the preview and holiday region before applying it.
Demo screenshot. Plain-English hours produce a preview of Monday to Friday, 07:00–15:30, excluding public holidays. Inspect the preview and holiday region before applying it. Select the image to view it at full size.

Step by step

  1. Open Availability at /availability.
  2. Type the availability in plain English, such as the days a crew member is off.
  3. Preview what will be recorded before anything is applied.
  4. Confirm to write it into the scheduling roster.

Worked example

Enter a worker's days off in plain English, inspect every proposed roster entry and confirm only when the dates and person are correct.

This is an illustrative scenario. Use your own approved scope, quantities, rates and business rules.

Check the result

Compare the confirmed roster with the original request before scheduling affected work.

Limits and troubleshooting

The preview is essential: a plausible interpretation can still be wrong. Typing text alone does not apply availability, and the feature should not be treated as an unreviewed scheduling decision.

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