Pay runs

Prepares pay runs from approved timesheets and payroll-connected worker data, with hours and earnings sync to Xero/MYOB. Owner and payroll managers only.

Use pay runs to prepare period earnings from approved time and configured payroll worker data.

Before you start

Availability: Business plan and above. Enabled business features, role permissions, connected providers and supported devices may add requirements.

Documented roles: Owner. A role name alone does not override the permissions set by your business.

Where to find it: Money > Pay runs.

An owner or payroll manager should check worker mapping, pay rate classes and the supported Xero or MYOB payroll connection.

Using this guide in New Zealand

  • Set your business country in Business settings before entering customer addresses or preparing documents. The country selected on the public website does not change an existing business.
  • Check the business currency (NZD), time zone and document tax settings. Only enable tax collection if your business is registered and the settings match your requirements. Your customer invoice tax settings are separate from tax on your AllQuote subscription.
  • Screenshots use demonstration records. Their sample currency, addresses and tax amounts do not override your business settings.
  • Confirm that your connected accounting or payroll provider supports your organisation and country. Review account mappings, currency and tax codes using a draft or test export first. Preparing timesheets or a pay run does not establish local payroll filing or employment compliance.
The pay-run screen shows period and worker controls. A displayed period is not an approved or exported payroll run; review submitted time and payroll settings first.
Demo screenshot. The pay-run screen shows period and worker controls. A displayed period is not an approved or exported payroll run; review submitted time and payroll settings first. Select the image to view it at full size.

Step by step

  1. Open Pay runs at /payroll.
  2. Check worker pay data and pay rate classes before the run.
  3. Review the period earnings computed from approved timesheets.
  4. Sync hours and earnings to the connected Xero/MYOB payroll once the run is right.

Worked example

Review a week's approved timesheets, inspect the computed hours and earnings, and sync the reviewed run to the supported payroll provider.

This is an illustrative scenario. Use your own approved scope, quantities, rates and business rules.

Check the result

Compare worker totals and classifications with the underlying approved time and inspect the provider's sync result.

Limits and troubleshooting

A pay-run sync is not a bank payment or a guarantee of payroll compliance. General QuickBooks accounting support does not imply this workflow supports QuickBooks payroll.

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