Team members and charge-out rates

Manages login members, charge-out staff, trades, rates, invitations, leave, and worker details.

Use team settings to keep login access, worker trades, charge-out rates, cost rates and availability aligned with actual responsibilities.

Before you start

Availability: Starter plan and above. Enabled business features, role permissions, connected providers and supported devices may add requirements.

Documented roles: Owner, Office. A role name alone does not override the permissions set by your business.

Where to find it: Settings > Business Settings > Team.

Distinguish people who need a login from charge-out staff records. Confirm the appropriate role, current rates and working availability.

Using this guide in New Zealand

  • Set your business country in Business settings before entering customer addresses or preparing documents. The country selected on the public website does not change an existing business.
  • Check the business currency (NZD), time zone and document tax settings. Only enable tax collection if your business is registered and the settings match your requirements. Your customer invoice tax settings are separate from tax on your AllQuote subscription.
  • Screenshots use demonstration records. Their sample currency, addresses and tax amounts do not override your business settings.
  • The included plan allowances remain available. Additional Office-user, storage-block and credit-pack purchases are not yet configured in local currency; Australian add-on examples are not an offer to charge your account in AUD.
The team screen lists fictional workers and their business roles and rates. Review cost rates separately from charge-out rates and grant only the intended access.
Demo screenshot. The team screen lists fictional workers and their business roles and rates. Review cost rates separately from charge-out rates and grant only the intended access. Select the image to view it at full size.

Step by step

  1. Open Business settings > Team at /group-settings?tab=team.
  2. Invite login users, add charge-out staff, and keep worker names/contact details current.
  3. Set each person's trade(s), role, charge-out rate, and actual cost rate where margin reporting needs it.
  4. Maintain leave and availability so quotes, dispatch, and timesheets use the right people.

Worked example

Add a technician with the correct trade, charge-out and cost rates, then review how they appear in quoting, dispatch and timesheet workflows.

This is an illustrative scenario. Use your own approved scope, quantities, rates and business rules.

Check the result

Check invitations and access separately from rate setup. Verify the rate used for costing or billing before relying on a job margin.

Limits and troubleshooting

A charge-out rate is not necessarily the worker's pay rate. Role access, plan allowances and payroll configuration are separate concerns.

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