Scan a supplier price list

Read a photographed, image or PDF supplier price list into a reviewable Pricebook draft.

Read a photographed, image or PDF supplier price list into a reviewable Pricebook draft.

Before you start

Availability: Plan and role requirements vary. Enabled business features, role permissions, connected providers and supported devices may add requirements.

Documented roles: Owner, Office, Team. A role name alone does not override the permissions set by your business.

Where to find it: Scan a supplier price list.

Prepare a legible supplier list and confirm your Pricebook editing permission. Standard OCR is available without enabling AI where supported by the server.

Using this guide in New Zealand

  • Choose your business country when creating a new account. For an existing business, check the country in Business settings before entering addresses or preparing documents. Some country changes are unavailable for existing businesses, even when new accounts can sign up in that country. Changing the public website region does not change your business settings.
  • Check the business currency (NZD), time zone and document tax settings. Only enable tax collection if your business is registered and the settings match your requirements. Your customer invoice tax settings are separate from tax on your AllQuote subscription.
  • Screenshots use demonstration records. Their sample currency, addresses and tax amounts do not override your business settings.

Step by step

  1. Open Pricebook > Advanced > Scan a supplier price list.
  2. Choose clear, straight-on source images or a supported PDF and use Read price list. Check the displayed file limits and server availability.
  3. Review every extracted product, unit and price before saving it to the Pricebook. Correct reading errors and duplicate matches.
  4. Reopen the saved material and check its supplier and cost. Use Stock separately when you intend to create inventory or change physical quantities.

Worked example

Read a clear fictional supplier page for conduit sold in packs. In the extracted review, compare its SKU, pack unit and price with the image before saving and reopening the Pricebook row.

This is an illustrative scenario. Use your own approved scope, quantities, rates and business rules.

Check the result

Reopen the original record or confirmed result, check its business and key values, and resolve any error or uncertain response before repeating the action.

Limits and troubleshooting

Server OCR availability and optional AI extraction vary. Scanning a price is not a stock receipt, supplier order or guarantee of current contract pricing.

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